An extract from the Commercial Register is one of the key documents used by an authorized person to verify the information recorded in the RPVS and to identify the ultimate beneficial owner. In the following article, we therefore provide a simple guide on where and how to obtain an extract that is valid for legal purposes.
To properly verify the identity of the ultimate beneficiary of a public sector partner and to verify the accuracy, currency, and completeness of the data recorded in the public sector partner registry (performing the so-called verification), it is necessary, pursuant to the public sector partner’s legal obligation to cooperate with the authorized person, to also submit the documents on the basis of which the authorized person will perform this verification.
The necessary documents include, among other things, a current extract from the commercial register of the public sector partner that is valid for legal purposes. An extract from the commercial register is a document containing the data recorded in the commercial register as of the date the extract was issued. The Commercial Register is a public register in which data prescribed by law concerning commercial companies, cooperatives, or natural persons—entrepreneurs—are recorded. It contains data such as the business name, registered office, identification number, scope of business, statutory body, amount of registered capital, and other details, the scope of which is established by Act No. 530/2003 Coll. on the Commercial Register and on Amendments to Certain Acts, as amended.
Information from the Commercial Register is also publicly available on the website www.orsr.sk. However, please note! Such an extract from the Commercial Register obtained from the website is not admissible for legal purposes; it is for informational purposes only. This warning is also located at the bottom of the extract.
So where can you obtain an “official” extract from the Commercial Register for legal purposes?
There are several ways:
1. Central Public Administration Portal - to use this service, you will need an electronic ID card, which you will use to submit a request for an extract from the Commercial Register via the electronic service of the Central Public Administration Portal www.slovensko.sk. Based on your electronic request, you can obtain a legally valid extract from the Commercial Register free of charge in electronic form, and you will pay 6.50 EUR for a printed copy.
2. Post Office – You can also obtain an extract from the Commercial Register at a post office for €4.50. A list of post office branches where you can obtain an extract from the Commercial Register is published on the website https://www.posta.sk/sluzby/sluzby-statu-na-poste.
3. Notary’s office – the price for issuing the extract is fixed and depends on the number of pages. At a notary’s office, you pay a fee of 1.33 EUR (excluding VAT) for each page contained in the extract from the Commercial Register. In addition, you will also pay a fee of 0.70 EUR to the notary, which the notary pays to the Notary Chamber for operating the information system. After adding value-added tax, the price for a 2-page extract from the Commercial Register at the notary’s office is 4.03 EUR; for a 3-page extract, you will pay 5.63 EUR; and for a 4-page extract, you will pay the notary a fee of 7.22 EUR.
The most accessible option is likely to obtain an extract from the Commercial Register at the post office, as it has multiple branches and there is certainly one in your area; however, the most convenient and cheapest option is to obtain an extract from the Commercial Register in electronic form via the electronic service of the Central Public Administration Portal.
